Friday, March 22, 2013

Budget 2013-2014: Continued Growth at Douglas College

I take this opportunity to update the Douglas College community on the implementation of Pathways to Success, the Douglas College 2010-2015 Strategic Plan, and to outline the 2013/14 College budget developed by the Senior Management Team in accordance with the College strategic priorities. Our budget guidelines, which highlight alignment to College strategic priorities, were approved by the College Board in November.  In the development of the budget itself, extensive consultation has occurred with Deans, Directors, the Administrative Group and the College Board.
Since the release of the Douglas College Strategic Plan in June 2010, significant progress has been made across the College toward realization of our ambitious goal of being the largest and most progressive baccalaureate degree granting college in British Columbia. 

Some highlights include:
  • Expansion of academic programs – The addition of ten new Post-Degree Diplomas, two degrees (one pending approval), one new certificate, and the creation of 845 domestic student spaces (FTE)
  • Internationalization – the addition of a new partnership in India and the expansion of the number of international students by 365 FTE or 60%
  • Engagement – the implementation of the Honorary Fellow designation, leadership roundtables, social media for employees (Yammer), President’s Reception, community connections program and annual student engagement awards; structural reforms in Human Resources to facilitate engagement, the development of a Research and Innovation Office and the launch of the  Douglife website.
Budget 2013 continues the implementation of the Strategic Plan and calls for continued growth of the College. When we combine the results of the last three years with the activity planned in Budget 2013, Douglas College will have:
  • Added 1095 new domestic student spaces (FTE)
  • Added scholarship and bursary support for almost 300 additional students
  • Added 116 new jobs (FTE), 92% at the front lines (faculty and staff)
This, of course, comes at a time when many of our colleagues both in BC and in other provinces are facing severe budgetary shortfalls or significant funding cuts from government.  While our grant from government has not gone up, our other revenue sources have increased, which is allowing us to continue to grow.

In particular, Budget 2013 allocates 103 new instructional sections for new programs and expansion of existing programs, increases support for students by doubling the number of President’s Entrance Scholarships and increasing bursaries, facilitates faculty research through an ongoing annual investment of $80,000, pilots an innovative new Student Employment Centre, adds funds to employee development training, and a number of other initiatives.

Consistent with the prior year, the 2013/14 budget was developed within a multi-year budgeting framework.  This framework clearly targets growth in credit enrolments at Douglas College while at the same time recognizing the contributions of the non-credit areas.  As many are aware, Douglas College credit enrolments have been steadily increasing since 2009/10 when credit enrolments at Douglas were at 77% of Ministry expectations (funded credit FTE).  The gap that exists between enrolments and the Ministry target is the result of a number of factors including the program mix at Douglas.  To close the gap and to meet the post-secondary education needs of British Columbians, Douglas continues to add more sections, courses, and programs. As shown below, the current budgeting framework calls for and will fund credit course and program expansion to achieve 96% of Ministry target by 2016. When Training Group and Continuing Education FTE are added to this total, we will be well above 100% of Ministry target.


This targeted strategic growth to 96% translates into an increase of 1600 credit FTE from the 2009/10 level. The growth will be achieved using previously unallocated funds, contributions from Douglas International, The Training Group, CE, and some reallocations. Planned growth (and growth achieved to date) is illustrated in this chart:



Achieving this growth will require new programs aligned to the demographic and demand changes in post-secondary education currently being experienced.  For 2013/14 significant program growth will occur in Sports Science and the university transfer areas as well as in post-degree diplomas.  Several new programs are in development and will be rolled out over the next three years. 
Achieving our targeted growth will also require many new faculty and staff, placing Douglas College in the unique position of growing while many other institutions are facing cutbacks.  In addition, we will continue to promote what and who we are and to promote our programs in an increasingly competitive environment.

Consistent with the Province’s Tuition Limit Policy limiting tuition increases to the rate of inflation, the College is proposing a tuition fee increase of 2%.  For a full-time student this equates to $27 per semester.  The College recognizes the burden tuition places on some of our students and transfers $800,000 annually from tuition revenue to student bursaries to assist those most in need.  Our proposed budget will increase the student aid amount by a further $100,000 for 2013/14 and permanently double the number of President’s Entrance Scholarships.  Additionally, the Douglas College Foundation distributes approximately $400,000 annually in student financial aid.

The budget details that follow further elaborate on these and other budgetary measures planned for the upcoming year.

Your feedback is important and we encourage you to attend one of the two College-wide Budget Forums scheduled for Friday, April 12, 2013.  On that day a forum for students will be held from 1:30-3pm and for employees from 3:30-5pm, both in the New Westminster Campus Boardroom.  These sessions will be video-conferenced to the Coquitlam Campus Boardroom.

- Dr. Scott McAlpine


DETAILS OF THE 2013/14 OPERATING BUDGET

Proposed Ongoing Budget Additions

The following items are proposed as ongoing additions in the 2013/14 budget:
  • Instruction – 103 sections in both new and existing programs
  • Science and Technology – Administrative Officer and Lab Technician at DLC
  • HSS – support staff increase from p/t to f/t NW
  • HSS and LLPA – support staff increase from p/t to f/t DLC
  • Office of Research and Innovation - $80,000 research support
  • Research Ethics Board – 1 section
  • Counsellor – International student specialty
  • Facilities Services – support staff increase from p/t to f/t NW
  • Student Financial Aid Assistant DLC
  • External Relations/Foundation – Director of Development
  • Human Resources – Client Service Assistant & increased hours for Student Employment Assistant
  • Senior Administration – Administrative Assistant
  • President’s Entrance Scholarships – increase of $100,000
  • Director of Contracts and Legal Services
  • Douglas Professional Development Day – change from alternate year to annual
  • Douglas International – 1 support staff position
  • Essential Skills – pilot project
  • Student Employment  Centre – pilot project

These additions will result in the equivalent of 23 new full-time positions at the College.



Proposed One Time Only Budget Additions

The following items are proposed as one time only operating additions in the 2013/14 budget:
  • Supplies, marketing and library resources for new/expanded programs
  • College Website – review, design and implement - $100,000
  • Learning Commons – NW - $54,000 (year 2)
  • Customer Relationship Management system for student tracking – research and design - $30,000 (software implementation in 14/15 - $150,000)
  • On-line Tutoring Project – 4 sections (year 2)
  • BC Campus multimedia shared service - $30,000 (year 1 of 2)
  • Safety, Security and Risk Management – Emergency Operations Centre training and start-up - $20,000 (year 2) and Threat Assessment training - $16,000
  • Building, Repairs & Maintenance - $100,000 to help offset reduction in annual maintenance funding
  • Internal Audit Services - $80,000
  • Employee Development Training - $60,000
  • Employee Engagement Survey - $35,000
  • Student Bursaries - $100,000
  • Foundation Campaign Readiness - $20,000
  • Development and Support of Online Strategy - $50,000
  • Job Description Review – BCGEU and Administration - $75,000 (year 1 of 2)
  • Video Services - $75,000
  • Urban Ecology – staff increase from p/t to f/t - $30,000 (year 2)
  • U-Pass Transition Programming - $20,000
  • Student Assistants for evening technical support – NW & DLC - $16,000
  • Student Assistants for information sessions – pilot - $5,000
  • Finance auxiliary staffing - $15,000
  • Moving costs – CFCS to DLC - $15,000

The following items are proposed as one time only capital project additions in the 2013/14 budget:
  • Renovations related to CFCS move - DLC - $85,000 (year 2 of 2)
  • Renovations to field bases and faculty offices - NW - $375,000
  • Renovations to create Sports Science multi-purpose rooms - NW - $290,000
  • Creation of faculty hoteling suite – DLC - $50,000
  • Lecture theatres seating replacement – NW - $105,000
  • Laura C. Muir Theatre acoustic treatment - $200,000


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